Funder AI policy

Can applicants use AI on an application to Department of Education - Fulbright-Hays Programs?

Yes.

The Department of Education's Common Instructions and Information for Applicants to Department of Education Discretionary Grant Programs (Federal Register, 2025-08-29) say AI use in developing grant application materials is allowable. There is no disclosure rule, but the applicant must certify that all contents are true, complete, and accurate, whether or not AI generated them. These instructions apply to Department discretionary grants generally and say any exceptions would be noted in a competition NIA. The pages give no guidance for peer reviewers.

www.ed.gov (opens in a new tab)Checked against the funder's site Policy last dated

Allowed. The funder lets applicants use AI, and applicants answer for everything they submit.

What applicants may do

  • Applicants may use AI, including machine learning, generative AI, and large language models, in developing grant application materials. [1]

What the funder asks of applicants

  • Applicants must certify on the standard application form that all contents of the application are true, complete, and accurate. This applies even when AI generated the content. [1]
  • Applicants should check the competition NIA, since the common instructions say exceptions to them will be noted in an individual NIA. [1]

Rules for reviewers

Department of Education - Fulbright-Hays Programs has published no rules for reviewers.

Where this comes from

The funder's own words, from its own pages.

  1. Common Instructions and Information for Applicants to Department of Education Discretionary Grant Programs (opens in a new tab)

    Department of Education - Fulbright-Hays Programs ·

    The use of AI in the development of grant application materials is allowable.
    Applicants submitting a grant application must certify on the standard application form to the ``true, complete, and accurate'' nature of all the contents of their grant application, regardless of whether it is generated by AI.
    If in the rare circumstance exceptions to these instructions are necessary, they will be noted in an individual competition NIA.

This is a reading of what the funder has published, and it is not legal advice. A solicitation can set its own rule, so read the funding announcement before a PI applies.

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