Prompt library
AI prompts for research administration
96 prompts for pre-award, post-award, compliance, and running the office, each written out in full with its context, role, audience, format, and task. They're free and need no account. Copy one, or open it in ChatGPT or Claude.
The five-part frame is Tricia Callahan's, from our webinar Better Prompting: The Skill That Unlocks Everything AI Can Do for You.
Showing all 96 tasks
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Pre-award 29
Analyze
Analyze research funding trends
Pre-award · Funding discovery & strategyDraft contentAnnounce an internal funding competition
Pre-award · Funding discovery & strategyAnalyzeAssess opportunity fit
Pre-award · Funding discovery & strategyPlanBuild a proposal development timeline
Pre-award · Proposal development & submissionExtract informationBuild a submission requirements checklist
Pre-award · Proposal development & submissionReformat or convertCreate a presentation from proposal aims
Pre-award · Proposal development & submissionPlanDefine pre-award metrics and dashboards
Pre-award · Proposal development & submissionDraft contentDescribe institutional resources and strengths
Pre-award · Proposal development & submissionDraft contentDraft a project summary
Pre-award · Proposal development & submissionDraft contentDraft a research proposal outline
Pre-award · Proposal development & submissionDraft contentDraft internal funding decision letters
Pre-award · Funding discovery & strategyDraft contentDraft proposal narrative sections
Pre-award · Proposal development & submissionReformat or convertEdit a proposal for clarity and reviewer fit
Pre-award · Proposal development & submissionExtract informationExtract investigator eligibility requirements
Pre-award · Proposal development & submissionFind informationFind funders and funding opportunities
Pre-award · Funding discovery & strategyDraft contentInvite a proposal collaborator
Pre-award · Proposal development & submissionSummarizeObtain proposal cost-share commitments
Pre-award · Proposal development & submissionReview and checkOrganize proposal reviewer comments
Pre-award · Proposal development & submissionPlanPlan a proposal team and collaboration roles
Pre-award · Proposal development & submissionPlanPlan a research funding strategy
Pre-award · Funding discovery & strategyDraft contentPrepare a proposal budget and justification
Pre-award · Proposal development & submissionReview and checkPrepare internal funding selection reviews
Pre-award · Funding discovery & strategyPlanPrepare PI proposal-scoping questions
Pre-award · Proposal development & submissionDraft contentPrepare sponsor inquiry and follow-up correspondence
Pre-award · Funding discovery & strategyDraft contentRequest proposal documents from a PI
Pre-award · Proposal development & submissionReview and checkReview a proposal against sponsor criteria
Pre-award · Proposal development & submissionAnalyzeReview proposal budget justifications
Pre-award · Proposal development & submissionFind informationSet up funding and policy alerts
Pre-award · Funding discovery & strategySummarizeSummarize a funding announcement for faculty
Pre-award · Funding discovery & strategyPost-award 34
Analyze
Assess internal funding program outcomes
Post-award · Award reporting & deliverablesClassifyCategorize financial transactions
Post-award · Award finances & effortSummarizeCompare supplier contract terms
Post-award · Purchasing & vendorsDraft contentDraft a PI award kickoff brief
Post-award · Award reporting & deliverablesDraft contentEscalate an award financial issue
Post-award · Award finances & effortDraft contentExplain award prior-approval procedures
Post-award · Sponsor requirements & award termsExplainExplain distribution of award notices
Post-award · Award accounts & closeoutExplainExplain F&A policy and application
Post-award · Indirect costsExplainExplain institutional award closeout steps
Post-award · Award accounts & closeoutExtract informationExtract award terms and obligations
Post-award · Award reporting & deliverablesExtract informationExtract invoice details
Post-award · Billing & financial reportingFind informationFind and compare research purchasing vendors
Post-award · Purchasing & vendorsAnalyzeFlag unusual financial transactions
Post-award · Award finances & effortDraft contentFollow up on unpaid sponsor invoices
Post-award · Billing & financial reportingPlanGuide monitoring of award expenditures
Post-award · Award finances & effortPlanIdentify subrecipient monitoring activities
Post-award · Subaward monitoringAnalyzeInterpret award budget versus actual spending
Post-award · Award finances & effortFind informationLook up award and agreement records
Post-award · Award accounts & closeoutSummarizeOrganize a grant portfolio status table
Post-award · Award reporting & deliverablesDraft contentPrepare a no-cost extension request
Post-award · Sponsor requirements & award termsExtract informationPrepare award data for institutional import
Post-award · Award accounts & closeoutDraft contentPrepare closeout financial reports
Post-award · Billing & financial reportingDraft contentPrepare sponsor progress and outcomes reports
Post-award · Award reporting & deliverablesReview and checkPrioritize findings in a financial audit report
Post-award · Audit & financial controlsExplainProcess an outgoing subaward
Post-award · Subaward monitoringAnalyzeReconcile award financial records
Post-award · Award finances & effortPlanRemind a PI about award expiration
Post-award · Award accounts & closeoutDraft contentRemind a PI about effort certification
Post-award · Award finances & effortDraft contentRequest award rebudgeting approval
Post-award · Sponsor requirements & award termsReview and checkReview an expense for allowability
Post-award · Award finances & effortReview and checkReview purchasing policy against requirements
Post-award · Purchasing & vendorsSummarizeTrack grant payments and allocations
Post-award · Billing & financial reportingClassifyTriage award status updates
Post-award · Award reporting & deliverablesExplainUse the institutional FORT finance tool
Post-award · Award finances & effortCompliance 27
Explain
Build agreement-policy learning questions
Compliance · Sponsor requirements & award termsPlanBuild research compliance checkpoints
Compliance · Research ethics & oversightReview and checkCheck consent information completeness
Compliance · Research ethics & oversightAnalyzeCompare data-use agreements
Compliance · Sponsor requirements & award termsExplainCompare IRB and IACUC review pathways
Compliance · Research ethics & oversightDraft contentDocument research safety inspections
Compliance · Research ethics & oversightDraft contentDraft consent summaries from approved study facts
Compliance · Research ethics & oversightDraft contentDraft neutral research recruitment materials
Compliance · Research ethics & oversightExplainExplain export-control responsibilities
Compliance · Research ethics & oversightExplainExplain institutional IRB submission steps
Compliance · Research ethics & oversightExplainExplain patent-administration steps and roles
Compliance · Intellectual property & technology transferExplainExplain research conflict-of-interest processes
Compliance · Research ethics & oversightExplainExplain research data privacy and security
Compliance · Research ethics & oversightSummarizeExplain research integrity requirements
Compliance · Research ethics & oversightExplainExplain research-award requirements and policy changes
Compliance · Sponsor requirements & award termsSummarizeExplain sponsor foreign-component requirements
Compliance · Sponsor requirements & award termsDraft contentExplain technology licensing and commercialization
Compliance · Intellectual property & technology transferSummarizeExtract and summarize NDA terms
Compliance · Intellectual property & technology transferExplainOrganize institutional agreement positions
Compliance · Sponsor requirements & award termsReview and checkPre-review an IRB submission
Compliance · Research ethics & oversightDraft contentPrepare a research compliance audit report
Compliance · Research ethics & oversightDraft contentPrepare research compliance training
Compliance · Research ethics & oversightReformat or convertReview and simplify consent language
Compliance · Research ethics & oversightReview and checkReview CTA subject-injury and indemnification terms
Compliance · Sponsor requirements & award termsAnalyzeReview research agreement IP provisions
Compliance · Intellectual property & technology transferReview and checkReview research agreements against institutional positions
Compliance · Sponsor requirements & award termsDraft contentRevise confidentiality language
Compliance · Intellectual property & technology transferRunning the office 6
Plan
Build an RA-staff onboarding plan
Running the office · People & office staffingDraft contentDraft an RA-staff job description
Running the office · People & office staffingExplainExplain research-office services and orientation
Running the office · Training & professional developmentPlanPlan research-office outreach content
Running the office · Training & professional developmentSummarizePrepare an office leadership or committee report
Running the office · Office operationsPlanPrepare RA-staff professional development
Running the office · Training & professional developmentNo task matches those filters.
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