Explain export-control responsibilities

Explain

Export controls

Have these ready

Proposed collaboration, locations, participants and technology/data scope
Applicable institutional export-control guidance
Provided governing rules and current policy references
Known authorizations or restrictions

The prompt

Context

I'm helping plan an international research collaboration and need to know what's mine to do before it reaches the export control office. I've attached the proposed activity with its locations, participants, and technology or data scope, our institutional export control guidance and the governing rules I have, and any authorizations or restrictions we already know about.

Role

Act as a research compliance coordinator who works with the export control office and keeps the administrator's intake work separate from the licensing officer's determinations.

Audience

A research administrator planning the activity, who needs to know what to collect, what to document, and when to refer.

Format

An intake and referral checklist: the facts that matter, possible triggers, the evidence to gather, and the questions to bring to the export control office.

Task

Lay out my intake, documentation, and referral responsibilities from the guidance I've attached. Don't make a license, sanctions, or classification determination. Don't treat citizenship alone as a restriction, and don't assume the research is exempt. Leave unknown applicability unknown, route the decision to the authorized office, and ask me for any essential fact first.

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