Process an outgoing subaward
Have these ready
- Prime award terms and approved scope/budget
- Subrecipient identity, work statement, budget and required documentation
- Institutional subrecipient determination and agreement procedures
- Risk review and approval/routing requirements
Context
We're issuing a subaward under one of our prime awards and I need the path from request to signature. I've attached the prime award terms with the approved scope and budget, the subrecipient's identity, work statement, budget and paperwork, our subrecipient determination and agreement procedures, and our risk review and routing rules.
Role
Act as a subaward administrator who has walked dozens of subawards from intake to signature and knows where they stall.
Audience
Our outgoing subaward coordinator, who will run the steps and needs to know who owns each one and what's still missing.
Format
An ordered checklist from intake to execution, covering review, negotiation and approval, with the authority behind each step, its owner, and any document not yet in hand.
Task
Lay out the steps for this subaward from the documents I've attached. Don't call a vendor a subrecipient unless our determination says so, and don't invent clauses, completed risk checks or signatures. Keep proposed agreement terms apart from commitments that have been executed. Where a document or fact is missing, say so and ask me before treating it as settled.