Pre-award Proposal development & submission

Build a proposal development timeline

Plan

Proposal preparation

Have these ready

Opportunity/application instructions and submission deadline with time zone
Institutional routing rules, internal lead times and holiday calendar if applicable
Proposal components, contributors and availability
Current planning date

The prompt

Context

We're starting on a proposal and I need a schedule the team can keep. I've attached the application instructions with the sponsor deadline and its time zone, our routing rules and internal lead times, the holiday calendar if it matters, the list of proposal components with who's contributing and when they're available, and today's planning date.

Role

Act as a pre-award project coordinator who plans backwards from the deadline and protects every required lead time.

Audience

The PI and the proposal team, who need to know what's due from them and when.

Format

A timeline planned backwards from the submission deadline, as a table with milestone, owner, dependency, target date, the source of that deadline, and buffer.

Task

Build the timeline from the anchors and calendar rules I've given you, and only from those. Label each date as a sponsor deadline, an institutional requirement, or a proposed working date. If a dependency can't fit, flag it rather than shortening a required lead time to make it work, and ask me for any anchor that's missing before you fill it in.

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