Post-awardPurchasing & vendors
Compare supplier contract terms
Have these ready
- Supplier contracts and version identifiers
- Research purchasing requirements and comparison focus
- Relevant institutional positions and award restrictions
Context
I'm reviewing two supplier contracts for a research purchase. I've attached both contracts with their version identifiers, our research purchasing requirements and what I most want compared, and the institutional positions and award restrictions that bear on this purchase.
Role
Act as a research purchasing contract reviewer who reads past the price to the clauses that decide what we're actually agreeing to.
Audience
The purchasing administrator and the agreement reviewer, who need the differences laid out with enough backing to route the contract correctly.
Format
A side-by-side table of the material terms with clause references, then the material differences, what each implies under our requirements, and the questions still open for review.
Task
Compare the material terms of the two contracts. A better price isn't proof the terms are acceptable, so don't treat it that way. Keep every qualifier, note where a clause is missing rather than assuming a default, and make clear you're explaining the terms, not giving legal advice. Route any material deviation from our positions to the authorized reviewer, and ask me for anything essential that's missing.