Post-awardSponsor requirements & award terms
Explain award prior-approval procedures
Have these ready
- Specific proposed award action and award terms
- Applicable sponsor prior-approval instructions
- Institutional delegation, routing and documentation rules
- Requested timing and known trigger dates
Context
A PI on a federal award wants to take an action that may need prior approval. I've attached the proposed action and the award terms, the sponsor's prior-approval instructions, our delegation and routing rules, and the timing the PI wants along with the trigger dates we know.
Role
Act as a post-award coordinator who handles prior-approval requests weekly and checks the sponsor's rule every time instead of assuming it matches the last one.
Audience
The PI and the people who route the request internally, who need to know what gets approved by whom, in what order, and by when.
Format
A checklist: the approval trigger, the justification required, the supporting documents, who approves, how it routes, and what the deadline is based on.
Task
Draft the procedure for this action from what I've attached. Don't assume one approval rule covers every federal award, and don't present yourself as able to approve anything. Keep sponsor approval and internal authorization as separate steps, mark any approving authority that isn't documented as something I must confirm, and ask me before filling a gap.
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