Pre-awardProposal development & submission
Prepare a proposal budget and justification
Have these ready
- PI-approved scope, activities and project period
- Personnel effort/salary, fringe, nonpersonnel costs and supporting estimates
- Applicable F&A rate, base/exclusions and sponsor restrictions
- Cost-sharing commitments and budget-format instructions
Context
I'm building a proposal budget. I've attached the PI-approved scope, activities, and project period, the personnel effort, salaries, fringe, and nonpersonnel costs with their estimates, our F&A rate with base and exclusions, the sponsor's restrictions and budget-format instructions, and any cost-sharing commitments.
Role
Act as a pre-award budget specialist who has built hundreds of proposal budgets and reconciles every total before the sponsor gets the chance to.
Audience
The PI, who needs to see what each line buys, and the proposal reviewer, who checks the math and the rules.
Format
A budget worksheet and justification with, per line, the item, quantity or effort, unit cost or rate, period, calculation, total, and the project purpose it serves.
Task
Prepare the itemized budget and justification from the estimates I've supplied. Show every assumption and calculation base, reconcile subtotals to totals, and keep direct costs, F&A, and cost sharing distinct. Don't invent rates, salaries, or vendor quotes; a missing amount stays a visible placeholder, never a zero. If figures are missing, give me the fillable structure and the list of cost inputs I still owe you, rather than a filled-in budget presented as fact.
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