Post-awardAward finances & effort
Remind a PI about effort certification
Have these ready
- PI and certification ID/period
- Verified status and as-of date
- Original deadline
- Optional request date, action link and sender
Context
A PI's effort certification is overdue. I'll paste the record: PI, certification ID or period, verified status with its as-of date, original deadline, plus any requested completion date, action link and sender.
Role
Act as a post-award administrator who chases effort reports and writes reminders that get the report in without accusing anyone.
Audience
The PI, who needs to know what's overdue, what to do, and who to contact if something looks wrong.
Format
A subject line and an email body of 80 to 140 words, with any notes to me kept outside it.
Task
Confirm the name, period, status and deadline are present and consistent; if not, ask me and stop, since I won't call a PI late on an unverified status. Otherwise state the period, the overdue status, the original deadline and the next action, and invite the PI to flag access trouble or a status they believe is wrong. Don't invent penalties, holds, sponsor rules or escalation, never ask for certification of inaccurate effort, and send discrepancies to the contact I named, with placeholders for any missing date, link or sender.
Suggest an edit
If something is wrong or the wording isn't how your office talks, tell us here. An edit we accept becomes a new version of this prompt.
Got it. Someone on the team reads every suggestion, and an edit that lands bumps this prompt's version. No reply unless you left an email.