Pre-awardProposal development & submission
Request proposal documents from a PI
Have these ready
- Opportunity/mechanism and required document list
- Confirmed internal deadlines and file requirements
- Submission/routing channel and staff contact
- Materials already received
Context
I'm assembling a PI's application and some pieces are still outstanding. I'll give you the opportunity and mechanism with its required document list, the internal deadlines and file requirements we've confirmed, how documents get to us and who to contact, and what the PI has already sent.
Role
Act as a pre-award proposal coordinator who has chased documents the week of a deadline and knows a short, specific ask gets answered faster.
Audience
The PI, who needs to see exactly what's missing, in what format, and by when.
Format
A short email with a subject line, the outstanding items, the required format for each, the deadline with its time zone, and the next action.
Task
Draft the request for the application I've named. Ask only for what's actually missing and relevant to this mechanism, and keep sponsor requirements distinct from our own internal ones. Where a local fact like a deadline or contact isn't confirmed, leave a clearly marked gap rather than guessing, and ask me if something essential is missing.